• Developing, fostering and investing in economic opportunities that generate profitable outcomes

    Employment Opportunities

    FULL-TIME EMPLOYMENT OPPORTUNITY

    TITLE: Executive Assistant with receptionist duties

    REPORTS TO: Chief Executive Officer

    Reporting to the Chief Executive Officer, the Executive Assistant (AE) plays a strong role in ensuring a smooth operation of the Economic Development Office and SXDLP businesses. The Executive Assistant has excellent computer and communication skills including the timely output of meeting minutes. The EA is professional, effective, and provides timely assistance and solutions for administrative requirements and light bookkeeping responsibilities. As a key front-line staff member, the Executive Assistant must have excellent critical-thinking, organizational and people skills as they build relationships, answer calls and welcome visitors. This position will have numerous contacts with a wide variety of organizations, including many levels of government and non-government agencies, business stakeholders, employees, and the public.

    DUTIES AND RESPONSIBILITIES

    Administration:

    1. Prepares for meetings including organizing agendas, notifications, compiling documents and preparing packages for Board members.
    2. Provides assistance to team members/management for special projects, including conducting research and coordinating reports and documentation.
    3. Ensures office supplies are well stocked and re-orders supplies regularly.
    4. Maintains databases and other computerized files, including the hard copy filing system.
    5. Takes minutes at specific meetings; types and disseminates minutes to appropriate parties.
    6. Coordinates meetings and/or travel schedules and makes travel arrangements.
    7. Other duties as assigned or required.

    Reception:

    1. Answers incoming telephone calls and addresses visitors, directs inquiries, provides information, screens calls, sets up appointments, and takes messages as required.
    2. Performs day-to-day administrative/clerical duties, including filing, photocopying, faxing, processing correspondence, proposals, reports, flyers or newsletters, e-mails, and other documentation.
    3. Distributes incoming mail and faxes after date stamping and completing mail log; organizes outgoing mail and couriers.
    4. Maintains the office calendar recording governing body and management meetings, events, and critical deadlines; coordinates boardroom booking system.
    5. Ensures the general tidiness of the main entrance/reception area.
    6. Organizes catering (food/beverages) for events or guests as required.

    The duties listed are provided as examples of responsibility and are not intended to create limits to responsibility but to help understand the scope of the position. All staff are expected to be team oriented and maintain the customer service standards while working with the organization.

    Qualifications:

    Competencies:

    The Executive Assistant should demonstrate competence in some or all of the following:

    Working Conditions:

    Conditions of Employment:

    Directly Supervises:

    Preference will be given to persons of Aboriginal ancestry as per Section 16(1) of the Canadian Human Rights Act.

    DEADLINE: Until filled.

    Please send your Resume and Cover Letter to reception@sxdcltd.ca.
    Please call: 250-305-7293 with any questions.

    Application Package Must Include the following:

    1. Resume – Provide three work related job references.
    2. Cover Letter - Stating availability to start work.